Relocation Procurement Consulting Services

Understanding the nuances of purchasing relocation services and implementing a systematic process to manage those services efficiently and cost effectively can be a daunting task for Procurement Managers. Paragon Decision Resources (PDR) was founded in 1991 and has since provided mobility-related consulting services to major corporations and other organizations. Over the years, we have managed many procurement projects in order to assist companies with the purchase of a variety of relocation services. Our consulting assistance can be provided turnkey and or we can work with procurement professionals related to any of the service modules necessary to a proper bidder process. PDR provides consulting to implement a sequential, systematic procurement process as follows:

Assistance with Procurement Process Planning- PDR can work with procurement and end-users in a team environment to identify key goals and objectives and the project action plan and time line.

Developing the RFQ/RFI/RFP Package - In order to facilitate a proper response from suppliers, PDR assists with the development of a well-defined Bidder Package which includes a company description, summary of services required, accurate volume estimates, the project timeline, and both development of RFP questions and weighting for scoring.

Implementing the Supplier Pre-Screen - Rather than cast a wide net to participate in the actual bidder process, which waste considerable time and resources, PDR will conduct a pre-screen of potential suppliers to identify the top companies most likely able to meet the goals and objectives of the corporation. In doing so, only those companies most suitable should be invited to participate in the procurement process.

Administering the Bidder Process - Once suppliers are identified as viable, PDR can assist with the actual bidding process. This includes all communications and management of the project timeline.

Supplier Response Scoring - As soon as supplier responses are received, PDR works with the team to score responses in accordance with the organization’s goals and objectives and a weighting system previously approved by the team.

Best and Final Presentaton Supervision - Scoring of supplier bids is the means of identifying the top three suppliers that most clearly meet the objectives of the organization. After reference checking, Paragon would work with the team to invite those three companies to participate in Best and Final presentations. Once the top two are identified from this process, office visits would be scheduled to complete the due diligence process.

Pricing and Contract Negotiations - In order to maintain the competitive process, PDR will assist with pricing negotiations with the top two companies in order to refine pricing. In addition, discussions would take place concerning contract terms and conditions that may also require further refinement. At the conclusion of pricing and contract negotiations, the business would be awarded on a preliminary basis subject to successful completion of contract negotiations.

Supplier Selection - Once a new supplier has been selected a transition action plan will be developed. If the organization chooses to remain with an existing supplier, discussions would take place related to service improvements.

Managing the Transition - If a change in suppliers occurs through the procurement process, PDR will assist with managing the Transition Time Line including management with all interfaces between companies to make certain that the project is concluded on time and within any budget requirements that may be applicable.

Key Performance Indicators (KPIs) Development and Management - PDR will assist procurement and end users with development of Key Performance Indicators to measure supplier success. This includes establishing metrics, developing a customer evaluation survey, the reporting function, managing the contract and annual review. PDR can further actually work with procurement and end user to manage KPI’s as a valuable on-going consulting service.

Establishing well-defined parameters during the bid process helps support an unbiased approach when evaluating suppliers. Let our Managing Consultants offer their industry insights today to strengthen your supply chain. Discover the "Best Thinking in Relocation™".